Contributing to the Process of Job Analysis

1.    Explain the principles, purposes, and practice of job analysis.

1.1    Explain the principles and purpose of job analysis.
1.2    Compare and contrast different methods of job analysis.

2.    Contribute to the process of job analysis.

2.1    Develop a plan to undertake a job analysis.
2.2    Undertake a job analysis.
2.3    Interpret and present the results of the job analysis, making recommendations to meet organizational requirements.

Your task
Assessment Criteria 1.1, 1.2, 2.1, 2.2, 2.3
Total 1,500 words
Identify a new role in your organization (or one with which you are familiar), and undertake a job analysis. The role can alternatively be an existing one that has undergone significant change since it was first introduced. The analysis is to establish the key components required for the job, in order that the Head of Department can write a job description and person specification.
The following activities should be undertaken:
Part 1

Write a short report to the Head of Department to briefly explain:
    Why job analysis is important;
    The principles and purpose of job analysis;

Compare and contrast (differences and similarities) three different job analysis methods.

Produce a plan showing how you will carry out the job analysis using at least two of the methods outlined above (include timeframes, steps, individuals involved, etc., this could be presented in a table format) 
It is important in your plan to indicate how you have considered issues such as equality, confidentiality and the wider organizational culture.
Part 2

Undertake the job analysisYou will need to upload your evidence of having carried out your activities.
    This should include copies of documentation you used in an appendix, e.g. SWOT analysis, completed observation log, questionnaire, copies of email exchanges, questions to be asked and responses, meeting notes with a Line manager, data to be accessed etc.,

Part 3
Having completed the job analysis exercise and reviewed the evidence, you need to write to your line manager and;
    Give a brief overview of the job analysis activities you carried out and your key findings.
    Make realistic recommendations of what should be included in the job description and person specification as well as any learning & development needs or safety measures that might need to be considered.

Please note you are not asked to write or revise the job description or person specification itself.

Assessment submission checklist
– Your 1500 word assignment answering the 3 questions posed
– Bibliography
– Appendices with the notes and documentation from the job analysis exercise

 

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